Off/Onshore Office Admin

Off/Onshore Office Admin

Administrators are responsible for supporting a manager, team or department with a wide range of office based activities. The management of information, record-keeping and documentation control is a very important activity in every business and organization. They are found in a variety of organizations including the Operators who own or manage production installations, major Engineering Contractors, Drilling Contractors and specialist service companies.

Typical duties:

  • Prepares and maintains spreadsheets, reports, databases, project plans, etc.
  • Maintains manual/electronic filing systems
  • Collates and processes timesheets, expenses, invoices/purchase orders, etc.
  • Handles incoming calls and refers callers to appropriate personnel.
  • Arranges meetings, ensures documentation for meetings is prepared in a timely manner.
  • Makes business/offshore travel arrangements
  • Maintains holiday/leave schedules and personnel movement planners
  • Prepares technical documentation packs, manuals, procedural documents, etc.
  • Undertakes, or arranges, photocopying and printing activities
  • Reports any breaches of safety procedures to supervision / management
  • Actively participates in and promotes company health and safety campaigns, policies and procedures, and ensures personal safety and that of colleagues at all times

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